Sometimes in life we need to prepare or buy something. Benefits when you work in a company, you can get a fixed salary every month. Compared to freelancers, they tend not to have a steady income. As a leader of the company, it is natural to provide an employment of verification letter to whom it may be a concern for employees in need.
How to Request Employment of Verification Letter
Actually it is the employee’s right whenever they need a verification letter regarding the employee’s status. This letter is more like a certificate about the status of employees in the company, whether he is a permanent employee or a contract, how long he worked, how much salary he got from the company, and other information needed.
As an employee who is in need of this verification letter, you can contact your company’s HR department first. Because every company has a different policy about how they will release the employment of verification letter.
This HR section will make it for you. You only need to provide information to whom you will provide the letter and for what purposes.
HR employees who are in charge of making letters will help you, by providing a template for the manager or they make it themselves and ask for approval as well as the manager’s signature.
If that’s the process, you can talk directly with your manager or boss in the office who is authorized to sign an employment of verification letter to whom it may concern. Your boss will approve it more easily because he can ask the reason and purpose of making a direct letter to you.
If a revision is needed, you can ask the HR staff to assist you in correcting the letter in the format desired by the manager or supervisor.
How to Write Employment of Verification Letter to Whom It May Concern
As the HR department in charge of making letters relating to staffing, including making employment of verification letters, you need to have a template that is in accordance with the rules of writing letters.
Because of the large number of your tasks in the administration and staffing department, with your letter template it will be easier and faster when creating a letter. What is certain is always to use business letter in formal format.
Look again at the parts of the letter including the name and address of the recipient of the letter, letterhead writing, letter dating, salutation, and handwritten signature. In addition, make the contents of the letter brief, concise, clear, and readable.
You can use one of your business letter templates and change the content to the employee’s needs. Give real data about employee status, starting work, position, and salary. Some of the things that are very commonly needed as an information employment of verification letter to whom it may concern.